FLOORING
Flooring is not included in the cost of your exhibit booth. It is required that all exhibit booths are carpeted or
have some type of clean, professional-looking floor covering that covers 100% of the booth’s square
footage. Carpeting, Astroturf, hardwood, tile, vinyl flooring etc., may be used.
Visqueen must be placed on the floor before laying bricks, patios, mulch, etc. Do not drill holes, nail glue or
affix flooring to the NWC flooring. Any damage to the NWC flooring will be repaired at the exhibitor's
expense.
TABLE COVERINGS
It is required that all tables are properly skirted. Skirting must go from the edge of the table to the floor on all
VISIBLE sides. All skirting must be pressed and neat. Use of plastic table cloths, sheets, shower curtains or
any type of “makeshift” table cloths is not permitted. We strictly enforce this and will skirt all incorrectly
skirted tables at the exhibitor’s expense.
All inventory and personal items must be stored COMPLETELY OUT OF SIGHT. Your booth should look
professional and inviting to the attendee.
STRUCTURES IN EXHIBITS
If you plan on having or building a structure/canopy/pergola within your display, please contact Show Management for approval and move-in instructions. Please see below for overall standard requirements per the Fire Marshall:
- All Structures over 100sqft need to be reported to the fire marshall & may require a diagram to be submitted.
- All Structures over 100sqft that have roofs or tops that do not open or move are required to have a fire detector, and a fire extinguisher present during operations.
- No tents or tent canopies allowed within the event or booth display.
VEHICLES IN EXHIBITS
If you plan on having a vehicle in your booth as part of your display, please contact Show Management for approval and move-in instructions. Please see below for overall standard requirements per the Fire Marshall:
- There is to be no more than five (5) gallons of fuel or ¼ the capacity of the fuel tank, whichever is less.
- Fuel tanks used for storage of excess fuel must meet applicable Federal, State and Local fuel storage requirements.
- Fuel tanks are to be locked and all portable tanks removed. Locking the vehicle will be sufficient for cars in which the gas cap cover can only be detached from inside the vehicle.
- Ignition keys are to be removed and placed in a central location on-site.
- Vehicles, boats and similar exhibited products with more than a hundred square feet (100 sq. ft.) of roofed area are to have a smoke detector.
BOOTH INCLUSIONS
Exhibit booths will have an 8' draped back wall. On each side, a draped side rail will extend from the back of
the booth to the front of the booth at a height of 3'. The drape color is black. Tables, chairs, electricity etc.
are not included with the cost of your exhibit booth.
STAFFING YOUR BOOTH
All exhibitors are expected to be in their booths during all published show hours, as we do receive consumer
complaints about un-manned displays. Our visitors pay an entrance fee and expect to be able to do business
with our exhibitors at any time during show hours. If you are in violation of this rule, your company may not
be permitted to exhibit with us in the future.
HAND OUTS & DEMONSTRATIONS
Exhibitors demonstrating products and/or distributing marketing materials, product samples or souvenirs are
not permitted to do outside the confines of their rented exhibit area. Working in the aisle is strictly prohibited
and will be enforced by show management. Handouts can not include any Food & Beverage based items outside of bite sized candy,
BOOTH HEIGHT GUIDELINES
Exhibitors are allowed to build their booth to the maximum height of 8 feet. This includes back wall and
sidewalls.
If your display includes a sign attached to the back wall, you must get approval from show
management and the following rules apply:
- TOTAL HEIGHT OF SIGN MUST NOT EXCEED 2 FEET FROM TOP OF DRAPE LINE
- Sign must be single sided, professionally finished on the back side and no PVC pipe allowed.
- No tent, canopies or pop-ups are permitted.
If you are using side walls as part of your display they must be completely finished on BOTH sides.
- No exposed
wires or frames must be visible to your neighbor.
- Unfinished sides will be covered at the exhibitor’s expense.
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